Legal and Administration Officer

Role purpose

Single point of control for the company's litigation and statutory administration: court diary, coordination with external advocates, matter tracking and limitation control, documentation, labour and factory compliance, liaison with government departments, and employee grievance handling. Drafting of pleadings and legal opinions is handled by external counsel.

Key responsibilities

Court and hearing management

• Maintain the master court diary for all matters across all forums.
• Monitor cause lists of courts, tribunals and arbitral forums.
• Confirm one day before each hearing: advocate attendance, bench, item number and readiness of papers.
• Attend hearings, record proceedings and report the outcome to the Director the same day.
• Download orders and judgments on the day of upload; obtain certified copies.

Advocate and counsel coordination

• Act as the single point of contact with external advocates, counsel and arbitrators.
• Supply documents and instructions to counsel within agreed timelines; follow up on filings, objections and listing.
• Maintain records of engagements, fee notes and payments; verify bills against work done.

Matter tracking and limitation control

• Maintain a live matter tracker: parties, forum, case number, stage, last date, next date, pending action, responsibility and deadline.
• Track limitation periods, appeal windows, reply deadlines and conditions in court orders.
• Issue alerts 15 days, 7 days and 48 hours before every deadline.

Documentation and records

• Maintain an indexed physical and digital file for every matter.
• Maintain inward and outward registers for legal notices, summons and government correspondence.
• Handle e-filing, scanning, pagination and indexing on the e-Courts and High Court portals.

Statutory, labour and factory compliance

• Maintain the statutory compliance calendar.
• Ensure timely PF (EPFO ECR) and ESIC contributions and returns; handle UAN / IP registrations and claims.
• Obtain and renew the Factory Licence, Fire NOC, GPCB consents, Shops and Establishment registration, Professional Tax and Labour Welfare Fund obligations.
• Maintain statutory registers and notices under the Labour Codes and Gujarat rules; file returns on Shram Suvidha and State portals.
• Verify contractor compliance for contract labour.

Government liaison and inspections

• Liaise with the Labour Department, EPFO, ESIC, Factory Inspector, Fire Department, GPCB, DIC and local authorities.
• Keep records inspection-ready; accompany inspections and close notices within the stipulated time.
• Represent the company in conciliation and hearings before labour and social security authorities.

Employee grievances and administration

• Register and acknowledge employee grievances; investigate and present findings to management.
• Maintain the Grievance Redressal Committee and the POSH Internal Committee; coordinate domestic enquiries.
• Maintain licences, registrations, agreements, insurance and property records with a renewal tracker.

Reporting

• Same day: hearing outcome and next date; inspections and notices received.
• Weekly: status of legal matters and compliance items due in the next 14 days.
• Monthly: review of risk flags, statutory filings, renewals, grievances and legal spend.

Requirements

• Working knowledge of the CPC, Limitation Act, Arbitration and Conciliation Act, Gujarat High Court rules and the e-Courts system.
• Working knowledge of the Labour Codes, EPF and ESI Acts, Factories Act / OSH Code, Contract Labour and POSH Act.
• Hands-on experience with EPFO, ESIC, Shram Suvidha and Gujarat labour / factory portals.
• Advanced MS Excel and Outlook; task tracking tools (ClickUp or similar).
• Own two-wheeler or transport; willing to travel to courts, government offices and occasionally outside Gujarat.

How performance is measured

• Zero missed hearings, limitation periods or compliance deadlines.
• Order copies uploaded within 24 hours of release.
• Zero interest or penalty on PF / ESIC and other statutory payments.
• All licences and consents renewed before expiry.
• Grievances acknowledged within 48 hours and closed within 15 days.

When applying, state

• Current CTC (monthly)
• Current take-home salary (monthly)
• Expected fixed salary (monthly)
• Notice period / earliest joining date
• Bar Council enrolment number (if enrolled)

Email subject: “Application – Legal and Administration Officer – [Your City]” to hr@atmansol.com, or WhatsApp +91 99097 49453.

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